8 Advantages of Cloud Based CMMS Software

The advantages of CMMS software are well documented in thousands maintenance books and Internet articles, however, the benefits of cloud based CMMS over traditional on premise CMMS are less well known. Cloud or hosted software means the software is available over the Internet whereas on premises is downloaded and installed on local computers or servers. Cloud software is making headlines everywhere as it is the next evolution of the software industry. Faster Internet speeds, cheaper database storage and the dawn of smartphones and tablets era, has made cloud based software, delivered over the Internet a viable option. Cloud CMMS applications offer the same level of functionality as traditional on-premise systems but with a number of additional benefits. Here are 8:

 Faster Setup – With cloud based CMMS software, you can be up and running in 60 seconds. Once you register, you get instant access to your CMMS. No time is wasted waiting for the install CD to arrive, configuring hardware, installing the software etc. Its all done automatically with cloud CMMS!

 No IT Related Costs – cloud based CMMS software is hosted on the vendors servers so there are no costs relating to server hardware, server maintenance, server power consumption, server cooling infrastructure, backup server, operating system licensing, network configuration and IT support. You make use of your existing IT infrastructure such as computers, tablets and mobile phones. Your IT team will hate you!

 Access Anywhere – cloud based CMMS can be accessed from any Internet connection anywhere in the world. No need to configure firewalls and allow certain IP addresses to grant access when users are at home or on the road.

 Mobile – Mobile technology is changing the way businesses work today. Tablets and smartphones are the must have business accessory as they increase efficiency and productivity like never before. That means spending less time in front of the computer, and more time in the front line. This is great news for maintenance technicians that need instant access to their CMMS in the field as they complete the work. Most CMMS mobile apps are agnostic which means you can access it on any mobile device such as iPhone, iPad, Blackberry, Windows or Android. No expensive and limited hand held hardware required!

Weekly System Updates – Keeping your software up-to-date is crucial. Software updates introduce new features, improvements and workflows that continually increase your efficiency to save you time and effort. Upgrades also introduce patches, hot fixes and security updates that address any bugs in the system. With cloud based software, updates are included in the subscription and happen every weekend automatically so you can be sure you always have the latest version of the CMMS at no additional cost.

Managed Database – With on-premise CMMS software, you must backup your database to another server at regular intervals. If not, if your hard drive fails on your server or computer, you’ll loose all your important CMMS data. This includes all your asset and work order history. With cloud based CMMS software, managed backups are included in the subscription price. Cloud CMMS providers store the data on redundant servers in multiple locations, protecting you from hardware failures and even natural disasters. Many promise >99.5% uptime so you can be sure your CMMS will be available when you need it.

Database Security – This is the responsibility of the cloud CMMS vendor or their hosting provider. They are responsible for protecting your data, anti-virus updates, secure logins and data encryption. This gives you peace of mind knowing your data is safe.

24/7 Monitoring – With on-premise software, if the server goes down, you have to wait until your IT guy can get it back running again. If this happens over the weekend, the CMMS could be down for hours at a time. Cloud Hosted CMMS applications reside on servers that are monitored around the clock. The servers are most likely co-located in facilities that house other Internet applications so the costs of monitoring can be spread across the entire customer base. Technicians are onsite ready to get servers up and running again quickly.

If you are considering upgrading you CMMS, or implementing a CMMS for the first time, cloud based CMMS software provides distinct advantages and cost savings over traditional on premise CMMS software. With little or no IT infrastructure required, cloud based CMMS is a convenient alternative to conventional on premise installed software. The reliability, mobility and lower total cost of ownership that comes with cloud based CMMS will give you the competitive advantage you need to take your asset management strategy to the next level.