Are You New to Web-Based CMMS?

For those not familiar CMMS or Computerized Maintenance Management System it is a software that runs on servers that allows you to maintain a database of information about your organizations maintenance operations. The software can track things such as when was the last time routine maintenance was performed on a system to how many spare parts your organization may have lying around in the warehouse. A CMMS is typically implemented one of two ways. There is what is called a desktop or network implementation and the web-based implementation. We will briefly mention both styles of implementations and then spend a little time providing the pros to why the web based implementation may be a better choice than a desktop based implementation.

The desktop or network implementation of CMMS software refers to the approach that the servers that the software runs on are local, or is under the ownership and maintenance of your organization. Typically these servers will be housed at your organizations corporate headquarters and will be under the umbrella of support by your organizations IT department. A major disadvantage to a desktop or network approach is the high start up costs that are required to implement this design. The high start up costs are due to the fact that your organization is responsible to purchase the server hardware required to handle the CMMS software. Another disadvantage to a desktop approach is that you can typically only access the CMMS software when you are on your organizations intranet, or local network. You cannot access the CMMS from the internet.

The second approach is called the web-based implementation of CMMS or CMMS hosting. The typical way a web-based approach works is exactly that, web-based. This means that your organization pays a 3rd party that owns that hardware and the servers that the CMMS software is running on. A great advantage to the web-based CMMS approach is that you can access your database from virtually anywhere in the world! All you need, assuming you have the correct logon credentials, is an internet connection. Another great advantage to a web-based CMMS is that your organization is not responsible for the maintenance and support of the hardware servers that the CMMS servers run on. When a server has a hardware failure, and the server will eventually fail, your organization does not have to worry about the costs of purchasing new hardware, and paying the IT group to fix the issue. You pay to have web access and leave the support to someone else.

Stuart Smith writes about Enterprise Asset Management (EAM) and Computerized Maintenance Management Software (CMMS) Solutions for Mintek Mobile Data Solutions. Learn more about EAM/CMMS features that can help your business navigate through tough economic times.

Author: S W Smith
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