29 August, 2012
In terms of natural disasters such as floods, fires, tornados, hurricanes etc., 2011 was a historic year across the nation. It has been estimated that there has been over $40 billion in damages to date, but the most far reaching impact has been the Local, State and Federal government operations that were interrupted.
Government services range from the upkeep of parks to emergency services to social services facility management and everything in between. Although no one can prevent a natural disaster from occurring, governments can take steps to make sure that services return to normal as quickly as possible.
Government Emergency Response Time Requires Asset Inspections
One way to make sure that government facilities and services restore operations as quickly as possible is for governments to implement a Computerized Maintenance Management Software (CMMS) system. A Government CMMS solution gives facility and asset managers the tools they need to make an emergency plan of action, execute that plan and do so in an efficient as well as effective manner.
The reasons a CMMS is so effective for governments is that it helps asset and maintenance managers to be proactive. For emergency preparedness CMMS solutions enable facility and maintenance managers to schedule inspections before during and after a natural disaster.
The values of inspections are priceless because they provide management with a very quick analysis of the location and condition of assets/equipment. This includes knowing whether the asset is secure, needs maintenance, requires repair or replacement and can be used to generate a work order for faster action.
The faster that facility and maintenance managers can ascertain the condition of assets then the faster those assets can be restored to normal operation. By eliminating most paperwork, government facility and maintenance can schedule repairs faster.
A CMMS is not just for emergencies
A CMMS system is not just for emergency asset management, the same CMMS tools used for natural disaster management are also applied to non-emergency asset and maintenance management making sure that government operations are:
- Lowering labor costs through increased automation and the reduction of time consuming manual work management processes.
- Lowering energy costs through better preventive maintenance which will keep assets operating more efficiently requiring less power.
- Lengthening the useful life of assets by taking better care of equipment through better organization and controls including the scheduling of preventive maintenance and ensuring there is enough time to make repairs
- Lowering repair, replacement and refurbishment costs by tracking the work history of each asset. Asset work history can be analyzed giving government asset and maintenance management the information they need to decide if an asset needs to fixed or replaced.
- Able to better manage vendors, contracts and documents by storing relevant documents within the CMMS. This allows for easier contract comparisons and consolidations as well reducing the costs of document handling and retrieval.
A government CMMS system enables to governments to operate with the some of the levels of efficiency as industrial organizations. Isn’t it time your government did things better?
Stuart Smith writes about Enterprise Asset Management and Computerized Maintenance Management Software Solutions for Mintek Mobile Data Solutions. He is a lifelong interest in Geology and Natural Disaster Management.